Management Assistant – Chemicals

Our client are a global leader and innovator in the production of raw materials, working with the users of carbon products worldwide including producers of aluminium, steel, titanium dioxide and a host of advanced materials. As a Management Assistant, you will be responsible for supporting the logistics and tracking of purchasing orders along with serving as the main point of contact for the several department heads.

Commercial Assistant

• Supporting commercial administration
• Entering and tracking purchase orders and customer orders in our IT-systems (SAP, labodata).
• Handling customs administration
• Archiving logistic and commercial documents
• Working across various departments

Management Assistant to Several Department Heads

• Serving as the primary contact for directors, management, and department heads regarding assigned projects and tasks for the administrative team.
• Diligently preparing, organizing, and following up on meetings, events, and business trips, providing logistical and organizational support.
• Efficiently managing calendars for multiple directors and department heads.
• Handling telephone reception duties.
• Liaising with internal and external stakeholders of all levels and managing correspondence for multiple management members.
• Managing archives and central data room.
• Optimizing and digitizing procedur3

Backup to CEO's Personal Assistant

• In the absence of the CEO's PA, taking over the role of Personal Assistant

• Professional proficiency in Dutch and English. Spanish proficiency is a plus.
• Degree: Bachelor's level
• Experience in a role as a commercial officer
• Knowledge of SAP: Essential
• Ability to prioritize, strong organizational skills
• Ability to handle stress and work with deadline
• Taking ownership, initiative, and responsibility
• Maturity, independence, adding value to the company
• Solution-oriented mindset
• Proficient in Word, PowerPoint, and Outlook